Before the event

Pre-organizing an event is not just about gathering the information. It needs consistency and practicality. Here’s how we do it.

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Create your Website

Convenience, usefulness, and credibility: the main pylars of an event’s website. While organizing an event, a website is its online identity. The digital era demands a handy, mobile-friendly, and easily accessible website, for participants to carry it with digital ease. In addition, a website offers value and credibility to your attendees, as they can find everything they need in just a few clicks. BlueTree offers you a fully detailed website, with all the information you need to include. Details about the place, accommodation, speakers’ agenda, venues, and sponsors are only some of the information you can promote in your top-notch designed website, as well as to feature in the auto-responsive header position or CTA buttons. Our software will work like magic for you and your clients.

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Communication

Event registration can raise numerous practical questions that need to be addressed in real-time. Whether an attendee, a sponsor, or a speaker, all participants who convert and take any kind of action regarding the event, need to receive immediate responses that will create a feeling of safety and reassurance that all their actions are taken in accordance with the organizer’s plan and the step-by-step process. In BlueTree, a whole system of webhooks and emails is carefully designed to assist you with communication. Automatic responses can save you time, while personalized emails with lists you can easily organize can lead to customer satisfaction and loyalty. Whenever a participant is registered, makes a payment, or submits an abstract, they receive a response on behalf of your event. All templates are designed in detail and you can choose what suits your unique needs. Can you think of anything better?

Abstract Management

A scientific congress is a living, interactive organization, as it receives and knowledge back. Abstract management is one of the hardest parts, but in BlueTree we know how to untie your hands and make it easy for you by giving special roles.

Administrator

Shapes the abstracts policy by setting special fields (mandatory or optional).

Registrant / Author

Uploads an abstract, usually accompanied by supportive files like .pdf or videos.

Judge

The end of judging period depicts the time when abstracts selected start to get specifically planned and worked on.

BlueTree gives life to your event.

F I N D O U T H O W

Accommodation

Flexibility and variety in one place – all you need regarding event accommodation.

The event administrator can add the hotels available, as well as the variety of rooms offered based on location, size, or luxury, so that the client finds exactly what he needs. By using a smart matching method, future attendees can find the ideal room combination, offering flexibility for the administrator, as well as better room management for the hotel.

After booking, all necessary details are automatically sent to the client, while a hotels’ pinned map around the venue is featured in the event home page.

BlueTree is your handy event partner.

F I N D O U T M O R E

Registration

Your tailor-made registration panel starts here! A tri-fold choice is offered to every participant who wants to enroll to your event. The clients can choose from three different options: register themselves, register as clients of an organization and return for every new event, or not register at all! Various registration policies can also apply if needed, while the administrator can ask for any details by using customized additional fields. This can help hold a price list, customized according to a participant’s status (student, post- graduate etc.), or to registration timing (early bird, regular). At the same time, registrants can choose their status and customize their profiles before proceeding to payments. Can you think of anything more practical?

Payments

As a hybrid event management tool, BlueTree offers all possible kinds of payments: bank transfer, credit card, debit card or Paypal are the options available to any client, to match all kinds of needs. In addition, payments can be set using registrants’ status and time periods. At the same time, a sponsored payment can also be registered on the platform, in order to invoice the sponsor. Finally, there are options to administer payments even beyond the event date, for on-demand material that can be offered. Together we can customize your perfect event.

FIND OUT HOW

Schedule

A wide variety of options – in one place! A central administration panel to organize both participant and speakers. On the one hand, analytical sessions program can be shown to all participants, while on the other hand speakers receive personalized information about their panel timing and place. In addition, the administrator can set availability for chat or communication form, different rooms for streaming and numerous other options. Organize the perfect event now.